Main Street and Jefferson Street Intersection Improvements
- EFK Moen, LLC’s contract for preliminary engineering studies was approved at the September 15, 2014 City Council Meeting for a lump sum amount of $92,915.40. EFK Moen, LLC’s contract for engineering design services was approved at the April 5, 2015 City Council Meeting for a lump sum amount of $92,677.03.
- This project consists of reconstructing Main Street from Lebanon Street to Independence Street and approximately 25’ of Jefferson Street north and south of the intersection. The proposed improvements consists of new concrete pavement, curb and gutters, sidewalks, decorative street lighting, street trees, pavement markings and signing.
- The total length of the Main St. improvement is approximately 800 feet and the construction cost estimate is $1,190,500.
- EFK Moen and staff met with IDOT on August 27, 2015 for preliminary Project Report review and conducted a Public Information Meeting at City Hall on October 5, 2015.
- Preliminary Construction Documents were submitted to IDOT on February 1, 2017. IDOT review comments were received on May 16, 2017. Pre-final construction documents were submitted to IDOT on June 30, 2017.
- A Local Agency Agreement for State Participation was submitted to IDOT and was signed by IDOT prior to the June 30, 2017 end of IDOT’s fiscal year securing the $450,000 Grant.
- IDOT pre-final plan review comments were received on August 2, 2017. Final construction documents were submitted to IDOT on November 15, 2017. Additional IDOT review comments were received on January 20, 2018 and EFK Moen submitted the final construction documents to IDOT on April 10, 2018.
- IDOT has approved the Plat of Highways. All right-of-way and easement documents have been signed and submitted to IDOT for certification. Once IDOT certifies and approves the property acquisition, we can let for bids
- The project is anticipated to be let for bids this fall. Construction will take approximately five months to complete.
- This project will be paid for with TIF 2B Funds and a $450,000 Grant from IDOT.
Major Electric – Phase 2
- This project will consist of constructing two 138kV Transmission Lines to connect a new North Substation and the existing Union Substation to Ameren’s proposed ring bus to improve reliability and add capacity to our current distribution system. The transmission line for the new North Substation will be located on the east side of Route 4, west of and adjacent to Ameren’s existing transmission line. The new transmission line for the Union Substation will be located between our existing Breaker Station (tap point) and the proposed ring bus, north of and adjacent to Ameren’s existing transmission line.
- This project also includes isolating existing distribution lines to provide an Express Circuit, to directly connect the Union Substation to the new North Substation. Construction of the Express Circuit was completed in March 2017.
- A public information meeting was held on April 1, 2013 to present the project scope and the preliminary designed power line alignment to property owners and interested parties.
- Staff was notified by IMEA on November 6, 2015 that Ameren has proposed to construct their ring bus near Rte. 4 providing the City two connection points, one for the existing Union Street Substation and one for the proposed new North Substation. The cost to the City for these two taps will be a one-time lump sum fee of $1.1M. The IMEA Agreement states that the City will take delivery of tap 1 for the Union Street Substation and pay 50% of the fee by December 2018 and take delivery of tap 2 for the new North Substation and pay the remaining 50% of the fee by December 2019.
- Staff participates in a monthly status meeting with Ameren and IMEA. Construction of the Ameren ring bus is complete. Staff has received preliminary appraisals and is working on easement acquisition.
- While Ameren has previously denied City requests to locate the City’s new 138kV lines on Ameren poles, Ameren reopened discussions on the possibility of Mascoutah and Ameren constructing a shared pole line on Ameren’s current easement. This option is preferred by many of the land owners in lieu of granting additional easements, however this option has been determined to be cost prohibitive. Staff is now focusing on acquiring the required easements as originally planned.
- The total project cost including easement acquisition is currently estimated at $10.2M.
- This project will be paid for with reserve Electric Funds and a $7M Bank Loan or Line of Credit to be paid back with Electric Funds.
Facilities Planning Study
- Horner & Shifrin (H&S) engineering contract for this project was approved at the January 20, 2014 City Council Meeting for a lump sum amount of $53,300.00.
- This project includes analyzing our existing sanitary sewer collection system and sewage treatment plant and making recommendations for upgrading and increasing capacity of the plant to meet new IEPA regulations and to accommodate future growth.
- Staff met with H&S on September 16, 2015 to discuss the design parameters based on recommendations from TWM and tours of several local treatment plants. H&S incorporated these findings and recommendations into the report that was submitted to IEPA on January 8, 2016.
- IEPA approved the technical basis of design on October 18, 2017 and requested additional information regarding environmental approvals, financing, and schedule.
- Staff directed H&S to amend the Facilities Plan to provide an additional plant type evaluation, add improvements to several lift stations and existing lagoons, and to update project budgetary costs.
- A Request for Qualifications (RFQ) was sent out on March 13, 2018 to begin the process of selecting a consulting engineering firm to evaluate, design, prepare plans and specifications, prepare applicable permits, and perform construction engineering services for a new SBR Sewage Treatment Plant. Seven proposals were received. The selection committee reviewed and scored the proposals, interviewed the teams with the top three scores, and selected Horner & Shifrin. Council approved the selection at the May, 7, 2017 City Council Meeting. A professional services agreement with Horner & Shifrin was approved at the June 18, 2018 City Council Meeting in the amount of $1,898,000.
- Facilities Planning Approval was granted by IEPA on April 10, 2019.
Wastewater Treatment Plant and Collection System Improvements
- Horner & Shifrin (H&S) engineering contract for this project was approved at the June 18, 2018 City Council Meeting in the amount of $1,898,000.
- This project includes evaluation, design, preparation of plans and specifications, preparation of applicable permits, and construction engineering services for a new SBR Sewage Treatment Plant and collection system improvements. The recommended improvements were developed over several years through the completion of the Wastewater Facilities Plan by H&S which included analyzing our existing sanitary sewer collection system and sewage treatment plant and making recommendations for upgrading and increasing capacity of the plant to meet new IEPA regulations and to accommodate future growth.
- Staff met with H&S on July 10, 2018 for project kickoff and participated in eight workshops at H&S’s office in O’Fallon, IL where venders presented their equipment lines. H&S and City Staff have completed the evaluation of the equipment and selection of the most appropriate equipment to meet the City’s needs. H&S is currently working on the Basis of Design and staff has been meeting with H&S to review Design Basis Memorandums. H&S submitted the final Basis of Design Memorandums and Preliminary (35% complete) Plans for Lift Station Improvements on April 22, 2019 for city review. Plan preparation for the WWTP will be ramped up now that an agreement to purchase the land for the plant has been reached.
- The current estimated project cost is approximately $14.1M and will be paid for with Sewer Funds and a low interest IEPA Loan.
- Construction of the new WWTP and collection system improvements is anticipated to be complete in 2022.
Tenth Street Improvements from Main to Harnett
- Oates Associates engineering contract for this project was approved at the October 15, 2017 City Council Meeting for a lump sum price of $108,000.00
- This project is approximately 1,750 feet long and includes reconstructing Tenth Street from Main to Harnett Street to provide a 30’ wide asphalt street with concrete gutters on the west side and curb and gutter on the east side with a 6’ wide concrete sidewalk abutting the back of curb.
- Surveying and engineering design work began in September of 2017 and is complete.
- Right-of-way and easement acquisition is complete and demolition of the buildings at 11 N Tenth Street is complete.
- Bid proposals were advertised August 1, 2019 and opened August 26, 2019. DMS Contracting was awarded a construction contract in the amount of $744,206.85 and was given notice to proceed with construction on September 9, 2019. Construction is scheduled to be complete by December 13, 2019.
- Utility relocation is complete. Construction of storm sewer and concrete curb and gutter is substantially complete. Asphalt base is expected to be completed this week followed by concrete driveways and sidewalks. Asphalt surface will be paved after completion of all concrete work.
- This project will be paid for with General Funds.
IDOT Main Street Resurfacing
- IDOT District 8 is planning to resurface Main Street (IL 177) through city limits. The project is split into two separate phases. The first phase includes the replacement of sidewalk ramps at all Main Street intersections. Asphalt resurfacing would be completed in the second phase and would include some pavement patching, curb repairs and possibly sidewalk repairs.
- IDOT District 8 is working on plans for the first phase of the project. IDOT provided preliminary plans for review on December 19, 2018. City review comments were sent to IDOT on March 11, 2019. We have recently learned that IDOT is now combining both phases into one project to be let for construction in January 2020 which would allow construction to begin in spring 2020.
- The City will be required to pay for 50% of the resurfacing for parking lanes and 100% of the resurfacing on side street approaches. The City would also be required to pay for patching in parking lanes and repairs for any curbs adjacent to parking lanes, and any sidewalk repairs if included in the project. General funds and TIF 2B funds will be used for the City’s portion of the project.
Other Miscellaneous Projects
- Staff is planning for sidewalk replacements along the east side of S. Jefferson at the intersection of E. South Street. A portion of the sidewalk on South Street has been replaced, while sidewalk replacement along IL Route 4 is on hold while we work with IDOT for approval.
- Construction of the Maple Park Restroom Building Renovation is underway. Existing concrete block has been pressure washed, tuck pointed, and painted. Underground plumbing has been installed, and the concrete floor has been poured. New doors have been installed. New soffit and siding has been installed. Interior walls and plumbing rough-in still is in progress. City work crews have been installing utility connections and working on interior improvements as time permits. The interior block walls have been painted.
- After some weather delays, construction is progressing on the new restroom in Scheve Park near the northeast corner of the dog park is nearing completion. City work crews have completed extensions of the water and sewer to the building and the extension of the electric service is underway. Plumbing is complete and will be tested once the electric service is connected.